FAQs

The Annual Conference has flexible offerings to fit the needs of our members. Please find the answers to our most frequently asked questions. Still have a question? Contact Us!

General:

Q. Where is the University of Utah?
A. The University of Utah is located at 201 Presidents Circle Salt Lake City, Ut 84112
Useful Links: Google Map - University Campus Map - University website

Q. Where is the Red Butte Garden and where is the Natural History Museum of Utah?
A. Red Butte Garden and the Natural History Museum of Utah are both located on the University of Utah's campus in the foothills of the Wasatch Range. Red Butte Garden is located at 300 Wakara Way, Salt Lake City, UT 84108. Parking located on West of building. (see Google Map). The Utah Natural History Museum is next door at 301 Wakara Way, Salt Lake City, UT 84108. Parking located on West of building.

Q. Do I have to be a professional illustrator to attend?
A. No. The conference is open to anyone interested in the field of scientific illustration.

Q. Are animals allowed?
A. No pets are allowed. Service animals are allowed with proper paperwork.

Q. Can you ship me my conference merchandise?
A. No. Please ask a friend to pick up a t-shirt for you.

Wi-Fi:

Q. Does the University have wireless connections?
A. Both ethernet and wireless internet are available. An ethernet port is available in every bedroom in the residence hall buildings. Guests may access the ethernet internet with an ethernet cable. Ethernet cables are not provided. The University of Utah campus offers free wireless internet connection intended for university visitors. Access it by clicking on the network called UGuest, then use your email address to log on. For any additional information regarding internet usage, please see the Summer Conferences Guest Services Desk.

Registration:

Q. When does registration open to book for the conference?
A. Registration opens April 8, 2020 at Noon PDT. Links to the registration page and downloadable registration form will be added here soon.

Q. How much does it cost?
A. The conference is separated into sections and options, so you can attend as much, or as little as you like. You can also purchase additional admissions to selected events for your guests. See the Registration page under the Pricing heading.

Q. I want to bring my significant other/partner/spouse/BFF/entire family. Can they stay with me on campus?
A. Yes! They will be considered guests and are welcome to sign up for campus housing, dining and evening events. Please be aware that no children under 18 years of age can stay in the conference campus housing. However, there are alternative guesthouses and hotels on campus that can accommodate attendees with guests under 18. Please visit the Travel, Eat, Sleep page under the Lodging heading for more info.

Q. How can I register?
A. You can register online or by mail [see below]

Q. What is the address for registrants to send paper registration forms and/or checks?
A. Please send checks to the registrar:
Susan Underkoffler
attn: GNSI Conference Registration
PO Box 684
Richlandtown, PA 18955

Q. How can I take advantage of the early bird discount?
A. Simply register before May 18 at 11:59 PM PDT . You will receive a $50 discount for the 3-day core registration, or $10/day for day registration.

Q. What is included in the core full conference fee?
A. The core full conference fee includes your pass to attend:

Q. What is the difference between core FULL registration and core DAY registration?
A. Core FULL registration covers all Sunday–Wednesday events. If you choose to attend 1 or 2 days, you can register separately for a smaller fee by selecting Core DAY registration.

Q. Do I have to pay separately for Field trips and Workshops?
A. Yes. Field trips and Workshops are a la carte and are priced individually.

Q. Can I just sign up for workshops and field trips?
A. No, workshops and field trips are open to core conference attendees and their guests only. Minimum one day core conference registration is required to take part in workshops and field trips.

Q. Can I drive myself and meet the group at field trip sites?
A. No, pre-registration is required.

Q. Can I change/update my housing reservation/workshop selections?
A. Yes. Your registration can be changed/updated until registration period ends on June 5 at 11:59pm PDT. Please contact the registrar and housing coordinator. For more information, please see the Refund Policy FAQ question below.

Q. Which events are open for guests?
A. Guest registration includes portfolio sharing, exhibit reception, annual auction, annual banquet, and other special events. It is a great choice if you are bringing a friend/spouse/significant other who is not an illustrator but still wants to hang out and enjoy the fun events. Guests may sign up for as many events as they wish. Please see the Guest Policy for more information.

Q. Where can I see the conference schedule? What talks/workshops are on which day?
A. Conference schedule can be viewed on the Program page under the Schedule heading.

Q: How long should I stay?
A: The most common "package" is for the attendees to arrive mid-afternoon on Sunday and to leave on either Friday or Saturday afternoon. Limited room and board is offered Saturday through Saturday, with final check-out Sunday, July 12, at 10am MDT. See Registration page under the Pricing heading .

Q. What is the refund policy? What is the refund policy for late cancellations?
A: Registrations (except membership purchases and donations) cancelled before Regular Registration ends (June 5 at 11:59pm PDT) are eligible for a 50% refund.

After Regular Registration ends, Core Conference (full or individual days), Housing and Dining Hall Meals, Workshop participation, Field Trip participation, Merchandise, and any catered events such as box lunches, business lunches, banquet tickets are non-refundable.

By registering for this conference, you and your guests acknowledge participation of your own free will and will not hold the GNSI, its Board of Directors, or its volunteers responsible for any personal injury to your life or limbs during the course of this event.

Meals:

Q. Are meals included in registration fee?
A. Business lunch is included in core day and core full registration, Banquet is included in core full registration. All other meals must be pre-purchased. Please see Registration page under Pricing for details.

Q. Can guests purchase campus dining meals?
A. Yes, please indicate which meals your guests are planning to join you for meals during registration.

Q. I can’t decide when to eat on campus.
A. GNSI invites all attendees and guests to eat on campus for convenience and efficiency. Meals are a great time to meet fellow colleagues. GNSI is known for its helpful, friendly members. Friendships and professional relationships develop over meals and evening events. If you decide to eat outside the dining halls, plenty of options exist in nearby neighborhoods. Alternate campus dining may be available, please be aware that they might be operating on summer hours.

Q. If I’m staying on campus, are my meals included in housing price?
A. No. Please purchase meals separately when registering.

Q. Can I pay for meals at the door?
A. No. All meals must be prepaid.

Exhibition:

Q. When will I hear back about the exhibit submission entries?
A. Notification of acceptance will be sent out by May 20, 2020.

Q. Can I bring my accepted piece(s) with me when I travel to the conference site?
A. No, we need the artwork to be shipped ahead of time (shipping instructions will accompany the notification of acceptance).

Auction:

Q. I'm not attending the conference, but I have some auction items I would like to donate. What do I do?
A. Even if you are not attending the auction, you can still support GNSI by shipping your auction items to us.

Download the Auction Form here and include one form per item with your shipment. Please contact us here if you have unusual shipping needs. 

Ship Items to:

GNSI Auction 2020
2942 S Glenmare St
Salt Lake City, UT 84106

Q. Would <fill in the blank> be a good fit as a donation to the auction?
A. If you looked at an item and thought of the GNSI Conference, the answer is YES!

Travel:

Q. Transportation to/from airport? Ride-sharing?
A. Please see the Travel, Eat, Sleep page under the Travel section.

Q. What are the parking requirements/cost?
A. $8 per day to be confirmed.

Housing:

Q. How much is it to stay on campus?
A. See the Lodging options and prices on the Travel, Eat, Sleep page. Note: the price is per person, per night.

Q. What are the check in/out times?
A. To be advised. Check back for updates.

Q. What about late/early arrivals/departures?
A. To be advised. Check back for updates.

Q. Are there laundry facilities? What is the cost?
A. Laundry facilities are located in every residence hall at Heritage Commons. The facilities are free to use, but you must supply your own laundry detergent.

Q. Are any of the rooms air conditioned? Do the windows open?
A. Yes, all rooms are air conditioned. Window status TBA.

Q. Are there separate desk lamps for each guest?
A. No. Please bring your own lamp. Please refer to What to pack section on the Travel, Eat, Sleep page.

Q. What is the mailing address when on campus?
A: To be advised. Check back for updates.

Q. Are there mini-fridges in the rooms?
A. No. Please bring a personal cooler for use in your room. Ice machines may be available in certain lodging locations. Please check back for updates. There are no ice machines in the residence halls so plan accordingly for medicine or other personal items that must be kept cold. 

Q. What is the alcohol policy?
A. Alcohol is not allowed in any of the residence halls, even if you are of US legal drinking age (21 years old).

Q. Are there bunk beds or individual beds?
A. Rooms have twin-sized beds configured for single occupancy with a shared en suite bathroom. If you have mobility concerns or other physical needs, please indicate this on your registration form to ensure fully accessible rooms are specifically reserved.

Q. How many beds are in each room?
A. All rooms have twin beds configured for single occupancy.

Q. Are extra pillows/blankets available?
A. To be advised. Check back for updates.

Q. Are there fitness facilities or pools available to use? What is the cost?
A: To be advised. Check back for updates.

Q. Are children allowed as guests?
A. No children under 18 years of age can stay in the conference campus housing. However, there are alternative guesthouses and hotels on campus that can accommodate attendees with guests under 18. Please visit the Travel, Eat, Sleep page under the Lodging heading for more info.

Q. If I’m paying for housing, do I still have to pay for my meals?
A. Yes. Housing and Dining are completely separate. Even if you are staying off-campus, please pre-select meals. There will be no paying at the door.